AI Receptionist Agency

You're on a roof.
Your phone rings.
We answer it.

Every call answered, every lead captured, every job booked — 24/7. Built for HVAC, plumbing, roofing, and electrical contractors doing $1M–$10M a year.

27% of inbound calls missed on average
$1,200 lost per missed service call
85% of callers who hit voicemail never call back
Inbound call +1 (555) 482-9102
AI qualifies caller "My AC stopped working"
AI
Job booked Tomorrow 9–11 AM
Done
CRM updated Jobber, ServiceTitan
$50B U.S. HVAC industry in 2025
60–80% of calls missed during peak season
$2–5k monthly retainer typical for AI agencies
90–95% of calls resolved without a human

The AI employee that never misses a call

24/7 AI Receptionist

Answers every call instantly — 2am Sunday, peak season Saturday, every call in between. No rings to voicemail. No waiting. Every caller gets a real conversation, not a menu.

Lead Qualification

Asks the right questions, captures the right details. Emergency or routine? Homeowner or renter? What system, what symptoms, what's the urgency? Only routes to you when it matters.

Instant Booking

Books the job directly into your calendar — ServiceTitan, Housecall Pro, Jobber, GoHighLevel. No manual entry. No follow-up call. The appointment is confirmed before you see the notification.

Automated Follow-Up

Missed calls get a text back within 60 seconds. Unsold estimates get a sequence. Past customers get seasonal check-ins. Your pipeline stays warm without you touching it.

Emergency Routing

"No heat", "gas smell", "flooding" — the AI detects urgency keywords and routes directly to your on-call tech immediately. Seconds matter in an emergency. We don't wait.

Review Automation

Every completed job triggers a review request. Done right — personalized, timed to when the customer is still warm. Your star rating climbs while you sleep.

From signed contract to first booked call in days

01

Audit your current flow

We review how calls are currently handled — what's working, what's leaking revenue, where the gaps are. You get a clear picture of what's being left on the table.

02

Build your AI script

We write a custom conversation flow for your specific business — your services, your service area, your pricing, your escalation rules. Not a template. Not a chatbot. A real receptionist that sounds like you.

03

Connect your stack

Phone number, calendar, CRM — everything wired together. Calls flow in, jobs get booked, data updates automatically. You check your phone in the morning and your board is full.

04

Monitor and optimize

Every week you get a report: calls answered, jobs booked, leads captured. We tune the scripts based on real conversations so performance improves over time.

Setup $1,000–$3,000 One-time build — custom script, integrations, training
Management $2,000–$5,000/mo Ongoing monitoring, optimization, weekly reports

The math is simple

5 extra jobs per month covers the cost

At a $400 average ticket, 5 captured calls = $2,000/mo in recovered revenue against a $2,000–$5,000/mo retainer.

24/7 coverage with no headcount

No payroll, no training, no sick days, no turnover. The AI works weekends, holidays, and July at 3am — same quality every call.

60 sec missed call text-back window

Every caller who hangs up gets a text immediately. The window to capture that lead doesn't stay open long.

90% of calls handled without human input

You only get pulled in for complex estimates, emergency routing, and conversations that need your specific expertise.

The contractors winning in 2026 aren't the ones with the biggest marketing budgets. They're the ones who answered every call while their competitor was on a roof.